Individual who uses computer-based health record systems, databases, and clinical data repositories to make sure the facility’s information systems are suitable for those that provide and manage patient services and that the organization’s data resources are secure, accessible, accurate, and reliable.

Electronic protection of computer-based information from unauthorized alteration or intentional or accidental destruction. Also, it is the process of controlling access and maintaining confidentiality when entering, storing, processing, and communicating information.

Under HIPAA, a set of data elements of which there are two types, information segments or control segments. An information segment is used to convey information on the provider, payer, or services rendered. A control segment carries information necessary to the transmission and reception of a transaction.

Legal binding agreement that the Centers for Medicare and Medicaid Services (CMS) requires to obtain identifiable data. It also delineates the confidentiality requirements of the Privacy Act of 1974 security safeguards and CMS’s data use policy and procedures.

Form used to provide pertinent information about the data request and identifies the identifiable data being processed.

Collection of data stored in a computer system for many applications. In the health care industry, the information may be used by insurance carriers for payment of claims, negotiating contracts, and tracking the use and cost of medical services.

Month, day, and year when an employee began work at a job. Often this date is the start of health insurance or workers’ compensation coverage.

Day of the mailing (as evidenced by the postmark) or hand delivery of materials, unless otherwise defined. Also called date of submission .