Stress Tip No. 5 : Managing Breaks

I’m going to have to beg your indulgence 1. I traditionally have been awful at managing breaks. 2 But I have learned a lot since then, and I have learned a lot through managing people, dealing with different types of people, and learning from both the advice of clever people and my own experiences. So Let’s get going. We all need a break, a proper holiday once in a while. But why do we need a proper holiday? What’s it for? What do we hope for at the end? Holiday’s are treated as these magical cure all’s where all problems will be gone and all issues will fade away. Nope, Unfortunately, if you’re a corporate you will eventually realise that a break must have a goal or deliverable, if it’s going to help you. 3 I’m going to break these goals and deliverables down into two basic types, and mention a few examples of each type.
  1. What YOU need
  2. What your life needs.

What YOU need:

Physical or physiological relief: If you’re working in a high pressure job and you are dealing with high intensity of any sort for an extended period of time, you will just wear yourself out. be it lots of physical activity or indeed mental 4, you will require a physical break. Back when I was young, my parents used to do this in the traditional Spanish package holiday where they spent a lot of time asleep on the beach. Their work required a physical break to actually recover from. Everyone thinks that’s what a holiday is for. but there’s far more that you might need. A Proper Change: Sometimes you get in a rut you simply need something to shake you out of that and reinvigorate you. Sometimes you need to stop what you’re doing for the last X months or years. It’s lost its enthusiasm. It’s lost its interest, you need to stop. Take a moment away from it and then come back to it with a new mental freshness and a new enthusiasm. there is a phrase: “familiarity breeds contempt”, and its true, you might have an amazing job or at least the best job your skills and market place has to offer at the moment, but it might feel like hell because you’re so used to it, it’s become so much a drudge that you’re at the risk of throwing something really good away, because you have not taken a break from it for a while. A Partial Mental break: Sometimes you don’t need quite the break you think you do. One of the main useful breaks that I discovered I need is a break from just parts of my work. Previously I have had holidays from status updates and PMs, I booked the time off, I stayed at home, I relaxed, but I still did about 30 hours of work. However I only did the type of work I genuinely enjoyed 5. What this paid time off did was that it enabled me to hard push against all stress parts of my role at that time, while still enabling me to deliver and mentally unwind, as well as identify areas of my role that I want to force change on 6. however I am aware that this solution only really works if there are aspects of your role that you genuinely enjoy.

What is good for your life.

Leaving behind Roles: Your life is everything that is not work. There is your family. There is your external interests, your external maintenance tasks, all of that kind of stuff. Now, a lot of the times when you take an away break. You bring over the same roles and responsibilities into your break that you have in none work life. That often means that you are not REALLY taking a break. The classic example of this is the traditional role of home builder. Such people work tirelessly to get children 7, organised each morning and attend to all of the core things that ensure a household runs smoothly, but even if you are doing such things out of love. You still need a break from it. When you go on holiday take a break from that role as well. The phrase “Quality family time” is often used in just as toxic a way as any corporate term such as “Be a team player”. Work is work no matter what you call it. Memories:  Sometimes the break is to build memories.  life is not supposed to be the same thing, day after day, year after year, you are supposed to grow and do amazing things. The things that you look back on as highlights in life. I have been to Japan twice in my life, both times with my amazing wife. both times were expensive, and in some ways quite stressful due to work situations, but I would never have swapped them for the world. They are a huge life high point for me, and I cannot wait to go back because to build those memories are the things that when you look back on life and say “What have I done, what have I achieved?” these are your answers, now your kind of highlights might be something far more meaningful than just an amazing holiday. You might do charity work, you might go make a huge change to someone else’s life. Whatever, build those memories, after each one you will be a different person with a different viewpoint on the world which frankly will make you better at your work. Dip a toe in your Dreams: One thing a lot of corporates do, is dream of a simpler life, escaping the rat race, all that kind of stuff. But not every dream is all it’s cracked up to be. It’s often a dream of an idealised future. One thing that a good break can be is a way to dip your toe into that, to see if you’re going in the right direction in life. Do you want to carry on pushing and living in the corporate world? Or do you want to start pulling back and making decisions that make you happy rather than successful? Go bare bones camping. Go throw yourself in the sea. live a simpler life with a smaller budget. This may be a recharge but also think of it as a way of trying something out to help you make larger long term life decisions, rather than making desperation mistakes caused by being too tired.

Conclusion

So there are a few options of what you might want to get out of a break, your end goal and deliverable is not to come back to your work after your break, see the mountain of task and messages and groan because you don’t feel like you have had a break at all.
  1. Once the people that have known me for a long period of time have got over laughing at this blog post.[]
  2. So much so that I have bust my lungs in the process.[]
  3. yes doing F**K all is a goal, but if doing that for a week just makes your life harder then its not a good deliverable[]
  4. which requires a great deal of effort from a physical body[]
  5. the Tech stuff[]
  6. With the added bonus that I did not come back to a monster email backlog[]
  7. and sometimes partners[]

Review of Timeular

Timeular is one of the increasingly common productivity apps that help you with time management, and as I have been using it solidly since 2018, I figured I could give a full review.

At its core it consists of an eight sided dice, that you write your job or tasks on, then when you’re working, you flip it to that side, do your work and when done, you flip it to a different side and it logs the time you spent on each task.

I live on the damn thing.

It was a instant good fit for the way I do my work, particularly when I first started using it, I was a contractor with multiple clients, and while I was working for one client, I might take a phone call from another, and then finish that call and revert back to the previous client i was working on, this could happen with multiple “Time and material ” clients during a day.

At the end of the day, you can cut up what you did for your different tasks and fill in appropriate timesheets. Excellent for when you are working from home or remote and you’re not following a static 9 to 5.

Personally I find this an easy method of timekeeping and helps manage distractions. You may have taken a couple of meetings, then you can do the dishes. After that, you might have to take the dog for a walk. You can separate between housework and work 1, but at 5pm you can at a glance tell timewise if you have done a solid days work and if not you can correct and work later to make up 2.

Overall It takes a lot of the effort out of timekeeping in general and while originally obviously designed for freelancers, it is very adaptable to the new world of hybrid working for permies. In the app its self you’re supposed to fill in all the task details with little notes, and yes I have done it this way for a couple of clients who also used Timeular  so they could see what I was doing, I normally don’t use it that way. I use it to give me nice blocks of time so I can work out how to fill in my notebooks at the end of the day, also to cross check and make sure that said notebooks are correct.

So far all has been perfect as described but it does have its downsides.. Well,.. that’s not entirely fair, it USED to have its downsides. When it first started years ago, its Bluetooth connection was appalling. The dice used expensive coin batteries like no ones business, it was non rechargeable. The app crashed. The connections didn’t drop well. A lot of failings.

But that’s where I feel it has stood the test of time. They have constantly improved, and over the years everything has been ironed out. The Bluetooth now is absolutely perfect. Not a single missed item. Its integration and stability is exceptionally good. They’ve changed the dice. It’s now rechargeable, and lasts for months on a single charge.

All this means that it’s now something that I would heartily recommend in all ways 3 .

Now, some people might think that you could just use a simple app timer with a start and stop. But that’s not how the human brain works, particularly when it’s busy. I find the big difference between Timeular and just about all the others is the physical act of turning the dice. It even allows you to have guilt free breaks from working. If you’re having a brain fart or someone sends you a particularly good video that you want to watch. You can just flip it on to blank and take your break guilt free, as you are not taking up a clients time.

Do I have any improvements to it? Yes, I would like a simple on off switch for the dice. I would like to be able to just drop it in a rucksack as I go, rather than having a bunfight with it to turn it off and then on again and re-pair, also personally I don’t used the pen and fancy stickers they supply, I just use a label printer as its much clearer. but that’s it.

Particularly in conjunction with other time management items. It really is something that I would not give up easily.

  1. this surprisingly makes sure that I pull my own weight with the household jobs as I know how much I have actually done in the home[]
  2. with a fringe benefit of helping to address procrastination[]
  3. Although you sometimes crack a grin at the fact its obviously still quite a small team, as they do the odd strange feature that they don’t quite get right.. the weekly goal setting for example does not work to my liking[]

Corporate joke #1

Corporate joke #1: If the moon landing was run by Project Managers

 
PM: Are we on course to land the team on the moon by the committed date? NASA Engineer: Well we are having some issues both with the engines and the life support, we will have to put the launch day back till they work reliably. PM: What!, well we have to show progress, can’t we just send one person?

badum tish…

Stress Tip No. 4 : The right KIND of brain activity to relax

Stress reduction for a lot of people is taking their mind off work, taking their mind off whatever is causing the stress.

But this is where you bang into humans being human, you must find your own WAY of taking your mind off what is causing the stress, and this varies hugely from person to person, even this statement is not a helpful one for someone in the grip of stress as they are not wanting to think any more. so lets go through some options, to make your solution easier to find.

Not thinking at all: This solution is often seen in the form of a very strenuous physical activity, perhaps very heavy gym work, or the complete opposite i.e. just sleeping the whole weekend. people that find this working for them just turn their mind to pure heal mode. I find this solution works best if you don’t have uncertainty in your stress at work but are just being overloaded.

Full distraction: For the people that can’t turn off, for the people whose voices are screaming in their heads constantly. This is often a way of dealing with high levels of stress. They take on huge additional mental workloads. But in completely none related areas. It’s often more involved even than work, but its not stressful as the work is clear or failure does not have a large impact. You see it in people with very complex and involved hobbies or in helping others such as county council work or charity work. such work FORCES you to not think about your stress points, and thus you can go back to them the next week feeling “Rested”.

Alternative thinking: This is my personal bag, which involves doing something that takes your mind off your issues and makes your brain work in a slightly different way, but something that still requires me to concentrate and apply myself so that my mind does not drift back to the stress point. most hobbies provide this which is why they are so useful.

Complimentary mental activity: This one is the cleverest solution I’ve seen, if you can manage it, it is nearly like preparation for work, or for the stress that you’re facing in work. You go and do something that will aid you in your job and that requires concentration, but is not ACTUALLY your work, examples include training for professional qualifications, or presenting at conferences in your field. It improves your abilities in you’re stress point areas. and also you feel as if you are not just waiting around for the next challenge, you are more in control of your life which in its self reduces stress, 

“Acid Sam” Run No. 2

What I now call an “Acid Sam” 1 is 100 Kettle bell Snatches followed immediately by a standard “Acid Bath” fitness test.

The details and timings are:

100 Kettle Bell snatches

Details: I use a session kettlebell of 24kg which is a basic standard for someone of my size 2

Time: between 5 – 10 mins, with 5 mins as the proper goal. 3

Acid bath

Details: The “Acid bath” is a standard fitness set which consists of the following:

For standards these all have to be done on the concept2 range of equipment.

Time: Men are supposed to do this under 6 minutes and Ladies under 7.

Progress and attempt times

The first try I did on this was 14:59, only a minute away from the longest allowed time of 16:00.

so I sat down and did the splits properly this time, working for:

  1. 20 kettlebell snatches (1:30)
  2. 20 kettlebell snatches (1:30)
  3. 20 kettlebell snatches (1:30)
  4. 20 kettlebell snatches (1:30)
  5. 20 kettlebell snatches (1:30)
  6. 500m Ski Erg (2:00)
  7. 500m Row (2:00)
  8. 1km Bike Erg (2:00)

With a target of 13:30, I missed and hit 13:46 (including turning recording on and off), but still 1:13 better than last week, so solid progress even if I just missed the Acid bath split at 6:04, as you can see from the video below, the snatchers were over timed but I missed on the 1km bike. so next one will be

  1. 20 kettlebell snatches (1:25)
  2. 20 kettlebell snatches (1:25)
  3. 20 kettlebell snatches (1:25)
  4. 20 kettlebell snatches (1:25)
  5. 20 kettlebell snatches (1:25)
  6. 500m Ski Erg (1:50)
  7. 500m Row (1:50)
  8. 1km Bike Erg (2:10)

Which will give me a time of 12:55 to go for, if I can hit that, it will be a case of chipping away at the times particularly the gaps between the kettle bell snatches, my main issue will be mentally overcoming the “death grip” I have on the kettle bell as this shreds my hands. 4

  1. Named after my fab PT Sam Bradley. []
  2. So the weight you would take into a class.[]
  3. Basically, Firas Iskandarani can do this in 5 mins and we are chasing him.[]
  4. I have been shown the practical ways many many times.[]